IT Planning Structure

Organizational Structure for Information Technology Planning and Decision Making

The governance organizational structure for IT planning and decision-making is shown on page 3.  It consists of the IT Executive Committee, an expanded role for the District Technology Committee (DTC), and the College Planning Council.  The organizational structure is designed to provide members of the college’s major constituency groups (students, faculty, classified staff and administrators) with information about the college’s technology initiatives and opportunities for input into directions pertaining to technology strategic directions and initiatives.  The governance structure for technology planning is designed to enable decisions regarding technology initiatives to be made by those most closely affected by the technology directions and initiatives.  Decisions regarding IT initiatives should be evaluation with respect to each of the following four factors or drivers: (1) customer needs and expectations; (2) empowerment of the individual; (3) efficient and effective operational processes; and (4) maintaining a competitive edge.  In order to facilitate the planning and decision-making process, members of the Information Resources Division staff will serve as technical support and resources to units of the college that are responsible for using the technologies in question to serve their clients (i.e., students, faculty and staff, community-based organizations).  The following is a brief description of the roles, responsibilities and membership for each of the proposed IT planning and decision-making committees

District Technology Committee (DTC)

The District Technology Committee will be responsible for identifying IT planning priorities, new IT resource requests, IT policies and serve as a resource for IT related matters.  DTC will form standing workgroups as well as ad hoc workgroups to concentrate on specific IT planning, resource and technical matters.  Recommendations of the workgroups pertaining to governance related items such as IT planning priorities, new IT resource requests and IT policies will be forwarded to DTC who, in turn, will send its recommendations to CPC.  Where appropriate IT related decisions pertaining to implementation processes and procedures will be referred to the Executive Committee for its review.

Instructional Technology Committee (ITC)

The Academic Senate’s Instructional Technology Committee is a standing group of DTC.  ITC will continue to be an Academic Senate Committee and function accordingly with respect to the determination of its membership and reporting relationships to the Academic Senate.

Administrative Applications Workgroup (AAW)

The Administrative Applications Workgroup is a standing workgroup of DTC.  It is responsible for helping to devise and implement recommendations pertaining to planning, implementing, monitoring and evaluating the college’s administrative technology applications. Administrative applications include: the Oracle Enterprise Relations Programs (ERP) comprised of Oracle Finance, Oracle Human Resources and Oracle Student Systems (OSS); Web development, including the organization, software application programs and policies regarding the college’s Web site (www.sbcc.edu); office automation tools, including the college’s e-mail and Internet Web browser tools; the college’s Intranet infrastructure; and decision-support system tools such as iPortal and Discoverer.  This workgroup will also help formulate and review proposals regarding hosting of administrative systems applications.

DTC Membership

The District Technology Committee shall be as follows: VP, IRD (Chair)

  • 4 Faculty Members from ITC, plus Director of FRC
  • Continuing Education
  • Educational Programs: Student Support Services
  • Business Services
  • IRD
  • Dean, Education Technology
  • Applications Administrator, SBCC Campus Portal
  • Coordinator, Instructional Labs (ICLC)
  • Student Senate2 CSEA Appointments

     

G:AK\IT Planning & Decision-Making Model C.doc2002

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