Purchasing Deadlines
To: All Administrators and Supervisors
From: Mindy Johnson, Purchasing
Date: April 15, 2009
Subject: Annual Notice of Deadlines for Submitting Purchase Requisitions
Purchasing expects steady increases in an already heavy workload as we move toward the end of this fiscal year.
Therefore, if you have purchases that must be completed before June 30, 2009, Purchasing asks for your cooperation so that we can meet that goal. Please submit purchase requisitions early, allow adequate time for the quotation or bidding process, and comply with the deadlines below.
Please note these deadlines also appear on our website
www.sbcc.edu/purchasing.
In order to ensure purchase order encumbrance against the 2008-09 budget, please submit properly authorized Purchase Requisitions to District Purchasing Services by dates listed below.
Please forward this memo to staff members who have purchasing-related duties.
Purchase Requisitions should include a clear description of what is requested, i.e., a specification. If you need assistance, please contact the Purchasing department at ext.2361 .
I. April 30, 2009
(a) Purchase Requisitions for materials, supplies, equipment, or maintenance services when the total estimated cost including sales tax and freight exceeds $76,700.00.
(b) Purchase Requisitions for facilities construction, repair, modification, renovation, and other building trades work (including telecommunications cabling and networking) which is not routine maintenance if the estimated total cost is $15,000 or more including sales tax and all related fees.
II. May 5, 2009:
Purchase Requisitions for supplies, materials, equipment, or maintenance services with a total estimated cost that is less than $76,700.00 including sales tax and freight. Note: This deadline also applies to Purchase Requisitions for facilities construction, repair, modification, renovation, and other building trades work, including telecommunications cabling and networking, if the cost will be less than $15,000.00 total.
Important Reminders:
(1) Prepare Purchase Requisitions earlier for purchases of computer hardware and software including peripherals, servers, and multimedia equipment. Purchase Requisitions for computer hardware and/or software must be reviewed and approved by IT prior to being processed by Purchasing. IT will forward such Purchase Requisitions to Purchasing after review and approval.
(2) Prepare Purchase Requisitions earlier if the requested products typically have long lead times and you require delivery prior to July 1, 2009. The dates above assume that the vendor can deliver within 30 days of receiving a Purchase Order, but for some products, such as furniture, typical delivery time may be 60 to 90 days after receipt of a Purchase Order. Please plan accordingly.
Thank you.
